Bookings (actuals)

Bookings are the costs that actually occurred. They debit the corresponding budget cell as actuals and feed forecast, reports and dashboards.

Recording a booking

Under Bookings you create an entry with:

• Budget (cost center × category)
• Date and amount
• Description
• optionally a supplier — selected from suppliers, with inline creation if it doesn't exist yet
• optionally an invoice reference — for reconciliation with your accounting

Importing bookings

For bulk imports from ERP, accounting or your tax advisor, a guided import wizard under Bookings → Import walks you through four steps:

1. Upload the file — CSV, a DATEV EXTF posting batch, or a BMD export, up to 10 MB. Special characters (umlauts) are recognized correctly even from ANSI-encoded files.
2. Map the columns — for CSV files, Contrixt suggests the mapping automatically based on the column headers (date, amount, description, cost center, category, plus optional supplier and invoice reference); German number and date formats (1.234,56 / 31.12.2026) are detected automatically. For DATEV EXTF files, mapping is fully automatic: the general ledger account is resolved via the budget category's account number, and the cost center via the KOST1 code.
3. Preview — every row is checked: an unknown cost center or category, a closed fiscal year, and existing duplicates are shown before the import. You also choose whether the amounts in the file are net or gross.
4. Import — one click books the checked rows.

The fiscal year is determined automatically per booking from its date. If a budget cell for a cost center × category doesn't exist yet, Contrixt creates it with a plan value of 0 — the preview flags this in advance as well.

Duplicates are skipped automatically: importing the same file a second time is harmless. Every import appears in an import history and can be fully undone from there.

Cost center codes

For CSV and BMD imports, Contrixt maps via the cost center code — use the same codes in Contrixt as in the source system and the import runs without rework.

DATEV and BMD import

Instead of your own CSV export, you can also upload the DATEV EXTF posting batch or a BMD export from your tax advisor directly in the same wizard — just ask them for the appropriate export for the period you need. Prerequisite for automatic mapping: the general ledger account numbers are set on the relevant budget categories, and the cost center codes in Contrixt match the KOST1 codes in the export.

Bookings from purchase orders

When a purchase order is “marked as paid”, Contrixt automatically creates the actual booking and closes the committed amount — no double entry.

Drill-down & export

• In the dashboard and reports, clicking chart segments leads directly to the filtered booking list.
• All bookings can be exported as CSV (German format, Excel-friendly).

Net & gross

Contrixt stores all amounts net — the amount fields are labeled accordingly. If you have a gross amount, simply choose Gross (x % VAT) next to the field: Contrixt converts to net automatically using the selected rate. Which rates are available is configured by your administrator under Settings.