Suppliers

The supplier module keeps your vendors' master data in one place — linked to contracts, bookings and applications, so you can always show how much you spend with which vendor.

Creating a supplier

Open Suppliers and click New supplier. Only the display name is required — everything else is maintained as needed:

• Category (Software, Hardware, Cloud, Telecommunications, Services, Consulting, Other) and risk (Low/Medium/High)
• Legal name, supplier number, address, website and contact person with email
• VAT ID, payment terms (days) and whether a data processing agreement (DPA) is in place

Suppliers can be activated, deactivated or blocked — their history is preserved.

Inline creation from other modules

Wherever a supplier is selected (contracts, bookings, applications), you can create a missing supplier via + New supplier directly in the form — without leaving the page. Complete the master data later in the supplier module.

Import existing contracts

Already recorded contracts with free-text vendors? Import from contracts creates a master data record for every contract vendor and links the contracts automatically.

Links

Module	Link
Contracts	Contract ↔ supplier (in addition to the free-text vendor); the detail view lists all linked contracts
Bookings	Booking ↔ supplier
Applications	The vendor of an application is chosen from the suppliers
Manual licenses	Vendor as free text (e.g. “Adobe”)

This answers questions like “How much do we spend with vendor X?” straight from the reports — the Top vendors view shows actual costs per vendor in the fiscal year.